All the Document Management Features You Want to Know About
Important Features for Business People
- Simple & intuitive web-interface
- Professional translations (French, German and Italian) for commercial users
- Drag & drop documents from your Microsoft® Windows® desktop
- Document shortcuts (link to a document in another folder)
- Access KnowledgeTree from Microsoft® Office® applications, third-party WebDav Clients & all web browsers
- Customizable dashboard (displaying subscriptions, pending documents, checked-out documents, quick links & more)
- Unlimited documents, folders, workflows,document properties, document types, roles, groups and users provide space for ample storage and collaboration
- Create users, groups & roles that map to your organization’s structure & processes
- Role or group-based permission structure & workflow assignment
- Notifications of changes made to documents & folders
- Notify selected roles or groups when action on a workflow is required
- Automatically trigger workflows for specific folders or document types
- Chain multiple workflows together or automatically copy and move documents on designated workflow states.
- Threaded document , workflow & image discussion forums
- Email documents from within the application to internal users or email a one-time download link to external users
- Create tags for documents, browse documents by tag cloud and view organization-wide tag clouds
- Create and capture unlimited custom document properties for easy search & archiving
- Upload documents in bulk using ZIP files or import from existing directory locations
- Create hot folders for importing documents and their metadata from your existing applications, fax servers, and scanners
- Document versioning, with previous versions of documents available in a Version History.
- Visually compare versions of document contents and properties.
- Implement your organization’s custom document numbering schemes
- Manage own system help content
- Full text search on numerous document types (Microsoft Office, PDF, OpenOffice, XML, HTML, RTF, text)
- Simple & Boolean Search all document fields (including “author”, “date modified”, “custom fields”, “workflow” and “file type”)
- Create saved searches which can be used by other users
- Define document alerts to remind yourself and other users of time-based events, including contract expiry, document retention periods and reviews.
- Search for JPEG or TIFF data embedded by scanners & digital cameras
- Scan and securely store all paper documents
- Text content of paper documents is OCR’ed & indexed for searching.
Browse documents from an intuitive web-interface
Tag documents to let coworkers know what you’re working on
Create new workflows
Important Features for Technologists
- Cross platform
- Rich AJAX-enabled interface
- Light weight CSS based UI
- Customizable branding
- Microsoft® Office® Add-ins
- Preconfigured & optimized Application & Database server significantly decreases needed roll-out resources & time. Get up & running in less than 30 minutes.
- Well-documented Web Service & Plugin APIs
- Desktop access to all content via WebDAV, Secure FTP
- Flexible role or group-based security settings to control document access & permissible document actions
- Granular, detailed auditing of all document activities for compliance purposes
- Inherit folder security settings for easy configuration
- SSL/TLS Encryption of web/desktop client communications
- Creation of Users or Groups in the internal database, or from an LDAP/ActiveDirectory source
- Synchronize your group membership schema with your Microsoft ActiveDirectory infrastructure
- Full access log for all users
- Use multiple authentication providers in a single server implementation
- Add custom disclaimers/messages to the login panel or footer of each page
- Documented open source codebase
- Offline indexing – schedule document indexing to run during low load times
- Generate detailed reports on repository access, document & folder transaction histories & number of documents by workflow state or document type
Access user activity audit reports
Manage folder permissions on a per user, per group or per role basis
Easily add new users via LDAP/Active Directory or to the internal user database
Important Features for Developers
- Open source architecture backed by an active community
- Integrate applications with KnowledgeTree via SOAP Web Services
- KnowledgeTree Hot Folders provides powerful drop-folder integration capability
- PHP5 & MySQL5-based architecture – low barriers for developers wishing to customize or extend the application
- Easily customized user interface templates and i18n schemas
- Powerful plug-in architecture that exposes the core application ‘actions’ & ‘triggers’, allowing easy extension of all system functionality, including ‘portlets’ and ‘dashlets’
- Back-end integration with OpenOffice.org allows server side manipulation of documents
- Support for custom plug-ins to auto-populate metadata drop-down lists with values from external data sources
- Well documented code-base, plugin API and Web Service interface
